These terms and conditions apply to our sports camps.
Parent/Guardian Authority
1.1 A booking form must be completed and signed by the Parent/Guardian of each child/siblings wishing to attend.
Changes to Personal Information
2.1 You agree to keep us up to date with any changes to personal information, medical information you provide to us.
Antisocial behaviour
3.1 We do not condone any form of antisocial, disruptive or dangerous behaviour, but not limited to, bullying, swearing and physical violence to any other child, staff or volunteer.
3.2 If any child is considered to have behaved in an unacceptable way, we reserve the right to refuse their further participation in activities and for the rest of the week.
3.3 In the event of unacceptable behaviour, the named emergency contact will be informed and expected to collect the child immediately.
3.4 In this circumstance, and noting that PEC Sports commits cost in advance in relation to the Sports Camp, there will be no refund of the entire booking fee in relation to the child.
3.5 We will not take any responsibility for intentional damage caused inside and outside the school premises
3.6 Any damages that require replacement will be liable to the parent of the child.
Changes
4.1 It may be necessary for reasons beyond our control to change the content, timing, delivering staff/students or date of the Sports Camp.
Cancellations & Refunds
5.1 All cancellations must be in writing.
5.2 If you have already paid the Sports Camp fee, this will be refunded.
5.3 If you cancel less than 5 days before the Sports Camp starts, no refund will be given and if you have not already paid the full Sports Camp fee will remain payable.
5.4 In the unlikely event of our cancellation, we will make a full refund of the Sports Camp fee of the days that have been cancelled but disclaim any further liability. We shall not be liable to make a refund, not have any other liability, where an event is cancelled or cannot take place due to circumstances beyond our reasonable control.
5.5 All bookings must be paid in full prior to leaving on the first day of arrival.
5.6 All payments payed via childcare vouchers are non-refundable
5.7 There is a no refund policy, if any child within their bubble was to catch COVID-19 and have to self isolate for 14 days.
Service Standards and other Limits of Liability
6.1 We will use reasonable skill and care in the provision of our Sports Camp. We do not provide any warranty, guarantee or assurance, either express or implied, that the Sports Camp will achieve any result or outcome.
6.2 Nothing in the contract will be taken to limit or exclude our liability for:
- death or personal injury caused by our negligence or the negligence of our employees acting in the course of their employment; and/or
- any other liability which by law we cannot exclude
6.3 Without prejudice to clause 6.2, we will not be liable to in contract and/or breach of statutory duty for any loss or damage which you may suffer by any reason for any act, omission, neglect or default in the performance of the contract by us, our servants or our agents in a sum which is greater than the fees actually received by us under the booking.
Child photo consent
7.1 We will use photos/videos to promote the PEC Sports brand and we will need permission to whether you give consent.
Arrival & Security
8.2 Parents may only leave their child unattended when there is a sufficient number of staff to child ratio and registration is completed.
8.3 Food and drink must be provided by the parents/carer.
8.4 Mobiles phones and electronic devices are not requested at PEC Sports. In certain circumstances, the device can be kept safe.
8.5 PEC Sports takes no responsibility for loss/damage to mobile phones or items brought to camp.
Lateness
9.1 Parents/guardians will be advised of the policy on the first occasion of lateness (15-30 minutes). The second occasion will incur of a £10 fine and the parent/guardian will be advised of this on collection of the child. The third occasion will incur of a termination of the child attending further camps.
Safeguarding
10.1 All qualified members of staff of PEC SPORTS are fully enhanced DBS checked and first aid trained. PEC SPORTS have a duty to respond if they suspect any child suffering from abuse. Any disclosure of neglect will be fully investigated and reported to an official agency.
Promoting/contact
11.1 PEC Sports may contact you with camp dates coming up and other promotional events.